Secretaresse

Functieomschrijving

For Boskalis Netherlands we are looking for a Secretary.

Their Secretary within Business Unit Offshore Marine Services provides effective and efficient administrative, secretarial and organizational support for the activities of the Business Unit and their employees. Besides this you also are a social contributor to the growing Offshore Marine Services department and its colleagues. You know what is going on within the department and like the social interaction. Your responsibilities as secretary: Arrange international travel bookings, including flights, hotels, transportation and visa applications, which constitutes the majority of the workload; Schedule meetings, handle visitor registration and organize lunches and dinners; Manage office supplies and support new colleagues by ordering hardware and registering them on various distribution lists; Maintain the SharePoint page with updates on Marine Services; Provide support to the group executive team on Fridays in the absence of the management secretary.

The Secretary provides effective and efficient administrative, secretarial and organizational support for the activities of a department and manager. Supporting department and manager by management of agenda’s, correspondence, phone calls and emails. Preparation and arranging business travel for Manager / Team. Preparation formal and informal meetings and taking minutes of meeting. Performing administrative tasks for the Manager / Team: e.g. time registration, handling invoices, etc. Maintaining of files / archives / portals (digitally and hard copy).

For this function, you can't work from home. You'll be expected at the office 4 or 5 times a week.

Goede beheersing van de Nederlandse taal in woord en geschrift is vereist voor deze functie.